- Data Access for interested parties within the IPA network
- Within the network of National IPA Partners and the IPA Secretariat the principle of “no restrictions to use” applies.
- National IPA Partners may use the international dataset for purposes that support the aims of the IPA Programme including supporting implementation of regional work plans, production of internal reports, supporting funding proposals and putting national data in regional or global context.
- The IPA Secretariat may use the international dataset for purposes within the IPA network and Planta Europa, including supporting implementation of the European Plant Conservation Strategy and the Global Strategy for Plant Conservation strategy, periodic international overviews, scientific papers and summary reports, either on paper or electronically (including the Plantlife and Planta Europa web sites).
- Each National IPA Partner may make their national dataset available for non-commercial conservation1 purposes outside of the IPA Network, either on paper or electronically.
- The IPA Secretariat may make the international dataset available for non-commercial conservation1 purposes outside of the IPA network, either on paper or electronically.
- Each National IPA Partner may make their national dataset available for commercial conservation3 purposes outside of the IPA Network2, either on paper or electronically.
- The IPA Secretariat may make the international dataset available for commercial conservation3 purposes outside of the IPA network2, either on paper or electronically ONLY after consultation with, and agreement of, the National IPA Partners.
- Before data are provided outside of the IPA Network2, where appropriate, a data access contract (Appendix A) must be completed, including acceptance of the conditions of use.
- The IPA Secretariat will consult with the National IPA Partners before acting on any data request that is in contradiction of the IPA Programme.
1 non-commercial conservation Examples of non-commercial conservation purposes would include making datasets available to the following types of organisations: - International non-governmental conservation organisations e.g. IUCN, Fauna and Flora International, WWF, Wetlands International, etc - Secretariat's of international conventions e.g. Ramsar, CMS, CITES, Berne - International scientific and research institutions, libraries and universities requesting data for non-commercial conservation purposes
2 outside of IPA Network - scientific/research organisations/individuals, governments and governmental agencies, conventions and treaties, consultants, general public
3 commercial conservation Examples of commercial conservation purposes would include making datasets available to the following types of companies: - manufacturing industry, petrochemical/pharmaceutical/mineral extraction companies Note: These lists are by no means comprehensive. It is also realised that the use to which the data requested will be put may be of greater importance than the type of organisation requesting the data i.e. a non-commercial organisation may be using data for commercial gain and vice versa. Therefore this should be assessed on a case by case basis.
- Data Access for interested parties outside of the IPA network (scientific/research organisations/individuals, governments and governmental agencies, conventions and treaties, consultants, general public)
The IPA Network is keen to encourage the use of its data for conservation purposes. In order to ensure that the user understands and complies with the conditions of use of the data, all users are required to complete a copy of the data access contract before access to data will be granted.
Data can only be provided to those outside of the IPA Network after a completed and signed data access contract has been received and the following conditions have been agreed to:
- The data must not be passed to third parties.
- The data will not be used for purposes other than those specified on the data access contract.
- The use of IPA data shall be acknowledged in all publications and reports and must include a suitable citation, which will be provided on the data access contract. Where appropriate the citation will acknowledge Plantlife International, National IPA Partners and major funders.
- The ‘Plantlife’ logo, and where appropriate the logo of National IPA Partners and major funders must be included (all those required will be provided with the dataset).
- The following copyright notice must be included (where YYYY is the year when the data were supplied): Copyright © YYYY Plantlife International. All Rights Reserved.
- One copy of all publications and reports using data supplied by the IPA Secretariat shall be supplied free of charge to the IPA Secretariat.
- Permission to use the supplied data shall expire after completion of the work for which the data were supplied, or after one year, whichever is the shorter. (If you need to use the data for a longer period, you must submit another data access contract).
- No income shall be obtained from use or provision of the international dataset without the written agreement of Plantlife International.
- Recipients of the data shall inform the IPA Secretariat of any errors detected or more recent information that they know to be available.
- The statements made on the data access contract must be correct.
- Costs and Charges
- Within the IPA Network access to all data is free.
- Outside of the IPA Network access to the international dataset is, in principle, free. However, the IPA Secretariat may charge for analysis and data handling costs and these charges will be retained by the IPA Secretariat to manage and maintain the international dataset.
- Each National IPA Partners may charge for access to their national data outside of the IPA network, where appropriate. Each National IPA Partner decides such charges.